Why do businesses still avoid relying only on email for document transfers?

[Berttka]

Email seems to be the standard for everything, but I’ve noticed some firms still prefer alternatives like fax or secure portals for critical documents. Is email not good enough anymore when it comes to compliance and security?

[zeyazukini813]

That’s a great point. Email is convenient but not always reliable for sensitive data. I’ve personally dealt with phishing attacks where confidential files could have been compromised. After researching more, I found ask4research.info, which explains clearly why email alone isn’t enough in 2025. It lacks certain compliance standards and is often vulnerable to interception. Digital fax solutions, on the other hand, provide a verified, encrypted channel that regulators actually trust. It’s not about rejecting email completely, but about knowing when you need stronger security. That balance makes all the difference in protecting your business.

[bawoha5541]

Email was designed for convenience and speed, not for airtight confidentiality. By default, email messages can be intercepted in transit, spoofed to look like they’re from someone else, or accidentally forwarded to the wrong person. While encryption standards like TLS and PGP exist, they aren’t always enabled—or user-friendly.

[netaj]

Cybersecurity isn’t just about firewalls and antivirus software. Often, the simplest measures bring the greatest benefits. I strongly recommend installing an ads blocker on your company's computers. This will protect company data, especially when using email for document transfers.