How to make file searches faster?

[zeyazukini813]

Our shared folders are so unorganized that finding a document sometimes takes 20–30 minutes. Do you know a way to speed up searches?

[Berttka]

In one of my previous jobs, this was a daily pain — people would waste huge amounts of time clicking through endless subfolders. We decided to create a standardized naming system that included key tags in the file name and a well-structured folder map. On top of that, we implemented a search-friendly tool that indexed all documents for instant retrieval. I discovered on ejoi2018.org that pairing naming standards with access restrictions can also cut down on clutter, making searches faster. Once we put this in place, our search time dropped to seconds, and productivity skyrocketed.